OVERVIEW

The Treasurer is responsible for and retains custody of all funds; makes disbursements as properly authorized; assure AoT policies and best practices are followed with regards to funds; prepares financial reports for each meeting and as needed; prepares for the books for an annual audit; fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.

Position Reports To

Board Chair

Time commitment

4-5 hours per month; The Treasurer participates in Board meetings as a voting member and the executive committee.

GENERAL RESPONSIBILITIES

Organizations are required by law and by custom to maintain certain records and procedures, including:

 

• Handle the money with high standards and set a tone of integrity.
  The Treasurer should receive and reconcile the bank statements, set check writing and purchasing policies and procedures.

• Manage the filings
  Keep a calendar of filing requirements and assign responsibility.  Late fees and penalties can be very costly and diminish stakeholder confidence.

• File Form 990 – Except for churches and certain religious organizations, all nonprofits must file an IRS Form 990 annually. For fiscal years beginning in 2010, organizations with income less than $50,000 ($25,000 for 2009) need only file the online “e-Postcard,” Form 990-N.

• File Form 1099 – Obtain an IRS Form W-9 from those providing paid services who are not your employees.

• File Form 1099 – MISC to report payments totaling more than $600 per calendar year to such persons.

• Identify and manage risk
  Coordination with our CPA and Insurance providers to both review and make recommendations to protect the organization and minimize risk. Take the lead in safeguarding your organization’s assets, data, and personal information.

• Confirm contributions

• Prepare timely financial reports 
  Prepare and disseminate monthly, quarterly and annual financial reports to include Profit and Loss statements. Take the lead in the annual budget preparation process. Work with committees and Executive staff to prepare program budgets and make recommendations to the Executive Committee and Board at large for review.

ACCOUNTABILITY

The Treasurer is accountable to the Board of Directors (if elected or appointed by them) or Members. (If elected by the membership at a members meeting) as  pecified in the bylaws. Through the Board of Directors, certain duties of the Secretary may be delegated to the Executive Director, Board members and/or committees as appropriate; however, the accountability for them remains with the Treasurer.

Communication

The Treasurer ensures that proper notification is given of financial reporting as specified in the bylaws.

Signing Officer

The Treasurer may be designated by the Board of Directors and/or bylaws as one of the signing officers for certain documents. In this capacity, the Treasurer may be authorized or required to sign or countersign checks, correspondence, applications, reports, contracts or other
documents on behalf of organization.

Filing of Documents

The Treasurer may be the registered agent with respect to the laws of the jurisdiction.; the person upon whom legal notice to the corporation is served, and responsible for ensuring that documents necessary to maintain the corporation are filed.

TEAM

Athena Board Commitee

Location

FUQUAY VARINA, NC, UNITED STATES